Prices: items, item groups, departments and projects

Menu names and screenshots are shown in Norwegian, as they appear in Rubic Admin with Norwegian selected.

Everything you invoice is an item (vare): membership fee, training fee, joining fee and so on. Items are set up under Innstillinger → Priser.

Item groups

An item group gathers items with the same accounting setup, for example VAT code and account number. Create the item groups first.

1. Go to Priser → Varegrupper and click Ny varegruppe.
2. Enter number and name, and choose a VAT code (MVA-kode). The VAT code must be filled in before you can save, even though the field is not marked as required.
3. Optionally enter an account number (general ledger account for items in the group) and click Opprett.

Items

1. Go to Priser → Varer and click Ny vare.
2. Enter code, name and optionally a description.
3. Choose item group (required), and optionally department and project.
4. Enter the price.
5. Tick Selvbetjening (Self-service) if members should be able to buy the item themselves, for example on sign-up.
6. Click Opprett.

The item list shows code, name, item group and price. Choose Aktive or Alle to also see inactive items.

Departments and projects

If your accounts use departments or projects, create them under Avdelinger and Prosjekter. Items can then be linked to them so income is posted correctly.

Once the item exists, link it to a membership type or a payment plan.