Expenses – setup and approval

Menu names and screenshots are shown in Norwegian, as they appear in Rubic Admin with Norwegian selected.

Members, coaches and volunteers can register expense claims in Rubic Connect. You approve, reject and mark them as paid in Rubic Admin.

Turn on expenses

1. Go to Økonomi → Utlegg and click Oppsett (Setup).
2. Tick Gjør utlegg tilgjengelig (Make expenses available).
3. If approved expenses should go to your accounts, tick Send utlegg til regnskap ved godkjenning.
4. If you have no accounting integration, fill in the email address for invoice reception. The expense is then sent there when approved.
5. Click Lagre.

Handle expenses

The list shows all expenses with person, description, amount, date and status. Filter by Registrert, Godkjent, Avslått or Utbetalt (registered, approved, rejected, paid). Here you approve and reject expenses, mark them as paid and download attached receipts.

Related settings

• Utleggskategorier and Ansvarsutlegg under Settings. See Expense categories and responsibility expenses.
• Bank account for expense payouts in the organisation profile.
• Accounting integration. See Connect your accounting system.